Parents, staff, contractors and other members of the wider College community may from time to time receive fundraising information. College publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
C. Who might the College disclose Personal Information to?
The College may disclose personal information, including sensitive information, held about an individual to:
- another College or school;
- government departments;
- medical practitioners and other health care professionals;
- people providing services to and for the College, including camp organisers / venues, specialist visiting teachers, counsellors and sports coaches;
- setting up student accounts with on-line educational services such as, but not limited to, Mathletics, Lexia, Google Docs
- recipients of College publications, including newsletters, magazines, and the College Website;
- anyone you authorise the College to disclose information to; and
- anyone to whom we are required to disclose the information to by law.Sending Information OverseasThe College may disclose personal information about an individual to overseas recipients, for instance, when storing personal information with ‘cloud’ service providers which are situated outside Australia or to facilitate a College exchange.
However, the College will not send personal information about an individual outside Australia without:
- obtaining the consent of the individual (in some cases this consent will be implied); or
- otherwise complying with the Australian Privacy Principles or other applicable privacy legislation.
D. Sensitive Information
In referring to ‘sensitive information’, the College means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
E. Management and security of personal information
The College’s staff are required to respect the confidentiality of students’ and Parents’ personal information and the privacy of individuals. The College has in place steps to protect the personal information the College holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records. Where personal information is not required by law to be retained, the College employs reasonable steps to destroy collected information or to ensure that information is de-identified.
F. Updating Personal Information
The College endeavours to ensure that the personal information it holds in accurate, complete and up-to- date. A person may seek to update their personal information held by contacting the College at any time.
From time to time the College may request a review and/or update of details for Parents, staff, volunteers or others about whom personal information is held.
G. Access and Correction of Personal Information
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the College holds about them and to advise the College of any perceived inaccuracy. Students will generally be able to access and update their personal information through their Parents, but older students may seek access and correction themselves.